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Privacy Policy & Fair Housing Compliance

Privacy Policy

Overview

This Privacy Policy explains how we collect, use, disclose, and safeguard personal information obtained through our website, applications, leasing activities, and property management services. By using our website or engaging our services, you consent to the practices described below.

Information We Collect

This policy is written primarily for tenants and rental applicants. We may collect the following categories of information:

  • Personal Information: Name, mailing address, email address, telephone number, government-issued identification (where legally permitted), and other information voluntarily provided by applicants, tenants, owners, vendors, or website visitors.
  • Application and Leasing Information: Rental applications, screening information, employment and income details, references, and related documentation.
  • Payment Information: Limited payment-related information necessary to apply payments and maintain accurate records. Payment information is collected and processed directly by third-party payment platforms, and we do not store tenants’ full banking credentials. Rent may also be submitted by personal or bank check, or money order, in accordance with lease terms.
  • Website Usage Data: IP address, browser type, device information, pages visited, and other analytics data collected via cookies or similar technologies.

How We Use Information

We use collected information for legitimate business purposes, including:

  • Evaluating rental applications and managing leasing decisions
  • Administering property management, maintenance, and owner services
  • Processing payments and accounting
  • Communicating with tenants, applicants, owners, and vendors
  • Complying with legal, regulatory, and contractual obligations
  • Improving our website, services, and operational efficiency

Information Sharing and Disclosure

We do not sell personal information. We may share information only as necessary with:

  • Property owners for whom we manage properties
  • Service providers and vendors performing services on our behalf (e.g., screening providers, payment processors, maintenance contractors)
  • Technology and software providers used for business operations and recordkeeping, including HubSpot (customer relationship management and communications), Microsoft OneDrive and Google Drive (secure document storage and collaboration), and Baselane (rent collection and payment processing)
  • Legal, regulatory, or governmental authorities when required by law
  • Professional advisors such as attorneys or accountants

All third parties are expected to maintain appropriate confidentiality and data protection standards.

Data Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, or misuse. While no system is completely secure, we take data protection seriously and continuously review our practices.

Data Retention

Personal information is retained only for as long as necessary to fulfill business purposes, comply with legal requirements, and resolve disputes, after which it is securely destroyed or anonymized.

Your Rights and Choices

Depending on applicable law, individuals may have the right to:

  • Request access to personal information
  • Request correction of inaccurate information
  • Request deletion of information, subject to legal retention requirements
  • Opt out of certain communications

Requests may be submitted by emailing hello@evermintproperties.com with "Delete my info" or similar in the subject line.

Updates to This Policy

We reserve the right to update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date.

Effective January 1, 2026.

Fair Housing Compliance Statement

All real estate advertised herein is subject to the federal Fair Housing Act, which makes it illegal to advertise “any preference, limitation, or discrimination because of race, color, religion, sex, handicap, familial status, or national origin, or intention to make such preference, limitation or discrimination.” Real estate advertised is also subject to state and local fair housing laws, which prohibit discriminatory advertising in additional categories, such as sexual orientation, gender identity, and source of income.

We will not knowingly accept or create any advertisement for real estate that is in violation of the law. All persons are hereby informed that all dwellings advertised are available on an equal opportunity basis.

Equal Opportunity Practices

We apply uniform, objective, and nondiscriminatory standards in:

  • Advertising and marketing
  • Rental application review and tenant screening
  • Leasing, renewal, and termination decisions
  • Maintenance, repairs, and property services
  • Reasonable accommodation and modification requests
    • We recognize the rights of individuals with disabilities to request reasonable accommodations or reasonable modifications. Requests are reviewed promptly and fairly in accordance with applicable law.

Reporting Concerns

Any individual who believes they have been subjected to discrimination is encouraged to contact us directly so concerns can be addressed promptly. Complaints may also be filed with appropriate federal or state fair housing agencies.

Contact Information
If you have questions about this Privacy Policy or our Fair Housing practices, please contact:
Evermint Properties
P.O. Box 853, Montpelier, VT 05601-0853
hello@evermintperties.com 802-613-0854


This page is provided for general informational purposes and does not constitute legal advice. Policies may be tailored further based on specific business practices or legal counsel guidance.